Shareholder Privacy Notice
This Shareholder Privacy Notice explains how personal data relating to shareholders, investors, prospective investors, and their representatives is collected and processed by RemTech Group Limited (Company No. 16155911) and Remarkable Technology Limited (Company No. 12255368), each registered at 167–169 Great Portland Street, 5th Floor, London, England, W1W 5PF. The companies act as joint data controllers for the purposes of UK data protection law in relation to personal data processed for shareholder and investor onboarding, compliance, and relationship management. This notice applies where you hold shares in RemTech Group Limited, complete an investor onboarding form, engage with us in relation to a proposed or actual investment, or otherwise provide personal data to us in an investor or potential investor capacity.
We collect personal data directly from you when you complete forms or communicate with us and, where required, from third parties. Third-party sources may include identity verification providers, anti-money laundering, counter-terrorist financing, sanctions and politically exposed person screening providers, professional advisers, and publicly available sources where necessary to comply with legal and regulatory obligations.
The categories of personal data we collect include but are not limited to identity and personal information such as your full legal name, any previous names, date of birth, nationality and country of birth; contact and residential information such as your residential address, address history, email address and telephone number; identification and verification data such as the type of government-issued photo identification provided, identification numbers, issuing country and expiry dates; financial and investment information such as source or sources of funds and intended investment structures, including participation in UK tax-advantaged schemes such as the Enterprise Investment Scheme; regulatory and compliance information required for anti-money laundering, counter-terrorist financing, sanctions and politically exposed person screening; investor classification information, including information required to assess self-certified sophisticated investor status or certified high-net-worth investor status; and declarations, confirmations and acknowledgements provided by you in connection with regulatory requirements, risk warnings and data processing.
We process personal data for the purposes of verifying identity, conducting due diligence, carrying out anti-money laundering, counter-terrorist financing, sanctions and politically exposed person checks, assessing investor eligibility, classification and regulatory status, taking steps prior to entering into an investment relationship, managing and administering actual or proposed investments, complying with applicable legal, regulatory and tax obligations, maintaining internal records, audit trails and compliance documentation, preventing fraud and financial crime, and protecting our legitimate business interests.
Personal data is processed in accordance with UK data protection law on the basis that processing is necessary to comply with legal and regulatory obligations, is necessary for the performance of a contract or to take steps at your request prior to entering into a contract, or is necessary for the purposes of our legitimate interests, including preventing financial crime and managing investor relationships, provided that such interests are not overridden by your rights and freedoms. Where we rely on consent, this will be made clear at the point of collection, and you may withdraw consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.
We may share personal data with identity verification, anti-money laundering, sanctions and politically exposed person screening providers, professional advisers including legal, tax, compliance and audit advisers, regulators, law enforcement agencies or other authorities where required by law, and service providers acting on our behalf under appropriate contractual arrangements. All recipients are required to process personal data securely and in accordance with applicable data protection law.
Where personal data is transferred outside the United Kingdom, we ensure that appropriate safeguards are in place, including adequacy regulations or standard contractual clauses approved for use under UK data protection law.
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. In particular, shareholder, investor and anti-money laundering related records are retained for a minimum of five years following the end of the shareholder/investment relationship, or for longer where required by law or for the establishment, exercise or defence of legal claims.
You have rights under UK data protection law, including the right to request access to your personal data, the right to request rectification of inaccurate or incomplete data, the right to request erasure or restriction of processing where legally permissible, the right to object to processing based on legitimate interests, and the right to lodge a complaint with the Information Commissioner’s Office.
If you have any questions about this Investor Privacy Notice or how your personal data is processed, you may contact us at operations@remtechgroup.com or by post at 167–169 Great Portland Street, 5th Floor, London, England, W1W 5PF.